Administrative Assistant / Secretary

What will you do?

• Keep records and maintain both physical and electronic files;
• Create and update client files and indexes together with the legal team;
• Ensure documents are correctly marked and filed according to internal policies;
• Maintain chronological and administrative files for our lawyers;
• Manage databases and coordinate document delivery and collection;
• Review, screen, and process incoming and outgoing mail, faxes, and courier services;
• Handle expense reimbursement/disbursement requests;
• Coordinate client billing matters with the accounting team, attorneys, and clients;
• Answer and direct phone calls, take messages, and greet visitors;
• Schedule meetings, book conference rooms, and arrange meals when needed;
• Support calendar management and meeting arrangements for the legal team;
• Operate office equipment (PCs, printers, phones, copiers, scanners, etc.);
• Stay calm under pressure and handle all matters with discretion and confidentiality.

What are we looking for?

• Fluency in English;
• Solid PC skills (Microsoft Office Suite: Outlook, Word, PowerPoint, Excel);
• Excellent communication skills and a client-oriented mindset;
• Professional appearance and courteous behaviour at all times;
• Strong organisational, time-management, and prioritisation skills;
• Ability to work both independently and as part of a team;
• 2–5 years of relevant legal assistance or secretarial experience (preferred).

What do we offer?

• A collaborative, supportive, and fun work environment;
• A friendly and entrepreneurial team with a strong reputation in the market;
• Opportunities to learn and develop daily, with access to cutting-edge digital tools;
• Room to grow your skills and take on new challenges.

Ready to join us?

We are excited to meet you.

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